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Trips Policies & Logistics

Registration Overview

All trips will be on a first-to-pay basis and sell out quickly. To secure a place in a trip or clinic the participant must visit the Outdoor Program or register online (day and weekend trips) to pre-pay the registration fee.

Registration ONLY Extended Trips (5 or more days)

No online registration is available for Extended Trips.
All participants are required to follow these steps BEFORE making a payment or deposit:

  1. Pick up the Extended Trip Health & Waiver Form from the Outdoor Rental Center.
  2. Take Extended Trip Health & Waiver Form and have it signed by a physician. It can be your primary physician or you can go to the Boise State Health Center.
  3. Schedule an appointment to have a 15-minute chat with Program Director or Coordinator to review trip logistics and expectations.

After following the above steps, participants registering for an extended trip typically have the option of paying only the deposit at the time of registration with the remaining balance due by the registration date.

Payment

Personal checks, Visa, MasterCard, Discover and cash (when registering in person) are acceptable forms of payment. Full payment and all paperwork must be received by the registration deadline for all trips.

Eligibility

Trips are only available to Boise State University students, except stated otherwise; i.e. Bronco Welcome Day Rafting Trips are open also to incoming freshmen family members.
The Wilderness First Responder course is also open to general public. Minimum age to participate in any program is 17 years old.
Student participants under the age of 18 must have Health and Waiver Forms signed by a parent or legal guardian by the registration deadline.

Refunds, Cancelations & Credits

Trips are not refundable. The cost is only refundable if the trip is canceled by the Outdoor Program. A CREDIT balance for the total cost of the trip can be granted to the student account when a participant cancels his/her participation if:

  1. Participant cancels his/her enrollment at least two weeks prior to the registration deadline (at least three weeks apply for trips longer than 3 days).
  2. Participant cancels his/her enrollment less than two weeks prior registration deadline and the trip receives full participation (at least three weeks apply for trips longer than 3 days).

The credit balance can be used to sign up for any other trip or to rent any gear from the Outdoor Rental Center.
The Outdoor Program reserves the right to cancel the trip due to insufficient registrations, inclement weather or other unforeseeable circumstances. If such a cancellation is necessary, the participant may choose between getting a credit in his/her account or being issued a full refund.

The only exception to this policy is if our office is presented with an authorized absence from the Dean of Students office or a note from a doctor.

Refunds – Processing Times

For registrations paid with debit or credit card, approved refunds will be credited back to your card within 1-2 weeks. For all other approved refunds (cash and checks) the University Accounting Office will mail a refund check in approximately 4-6 weeks.
All refund checks will be mailed by the University Accounting Office to the address shown on the participant’s registration form.

Mandatory Pre-Trip Meetings

All trip participants are required to attend the all scheduled pre-trip meetings. Participants who do not attend the pre-trip meeting for the trip they are registered for will forfeit their spot on the trip and will not be eligible for a refund. Pre-Trip meetings are an essential part of the trip to start building the group experience and connection.
Meetings are held at 9pm the Tuesday or Wednesday of the week of the trip, unless otherwise noted, at the REC Classroom located on the second floor.

Waiting List

The waitlist opens up for enrollment once the trip reaches its maximum number of participant registrations. Enrollment for the waitlist is free and can be done online (online not available for Extended Trips – 5 or more days) or by coming into the Outdoor Rental Center. If spots become available on the trip, we will contact all participants enrolled in the waitlist by email and registration for the open spot will be filled on a first come first served basis. Registration can be done by phone or in person at the Outdoor Rental Center.

Who Leads our Trips?

Our adventure trips and clinics are lead by students, faculty, staff, and alumni who are experienced, trained, and passionate about providing positive and exciting lifelong adventure experiences.

Medical Insurance

Boise State University cannot be held responsible for any injury, property loss or damaged equipment while participating in an Outdoor Program activity.
Participants are individually responsible for their personal medical expenses. For your personal protection, sickness, and accident insurance is recommended.

Health Concerns

All participants will be required to complete a Health & Waiver Form and to turn it to the Outdoor Rental Center by the Registration date.
Trip Leaders are medically trained to respond to emergencies in the wilderness. They will carry first aid kits at all times.  However, these are intended for emergency use only, so please bring along any medication or treatment materials that you use regularly such as aspirin, band-aids, prescription medications, elastic wraps, etc.  Please be sure to mention current health issues to a Trip Leader so that we are aware of any particular needs or special requirements that we may need to accommodate.

Physical Fitness

All trips require varying degrees of physical fitness. Please take the trip rating seriously. We are not qualified to evaluate your fitness level so you must evaluate your fitness level as appropriate for any given trip. If you are unsure of your physical condition you should consult with a physician before the trip.

Transportation

The Outdoor Program provides transportation for all trips. Participants are not allowed to use their own transportation under any circumstance.

Dietary Restrictions

If you have any special dietary needs or food allergies please make them well known at the time you register for your trip. If you have any questions or concerns regarding menu planning and preparation please contact us.

Clothing & Gear

We will provide all the technical gear that is essential to the trip. We typically are able to provide: tents, cooking gear, sleeping bags & pads, backpacks, neoprene booties, personal flotation devices (lifejackets) helmets, harness, belay devices, headlamps, trekking poles, skis, and snowshoes.
A packing list with the specific personal needed gear for each trip is always available online. We are also open to any questions to better prepare you for your coming experience.
Some trips may require you to purchase certain personal items such as clothing, and/or gear. They are not limited to but may include: hiking shoes, synthetic clothing, gloves, rain gear, etc.
When it comes to staying comfortable in the great outdoors, layering is easily one of the best methods for adapting quickly to changing weather conditions. Click here for full article

Participants must wear appropriate athletic clothing (jeans are not recommendable).
Shoes on backpacking trips: only hard-soled, closed-toed / heals strapped shoes are allowed.
Shoes on river trips: only hard-soled and heals strapped shoes are allowed (i.e. Chacos are ok).

Weather

In the event of inclement weather do not assume the trip is or will be canceled. The Outdoor Program will make that decision based on the weather report obtained for the area where the activity is planned and regardless of current conditions in Boise. You will be contacted if the trip is canceled or if the departure time has changed. Please show up and assume the trip will go if you haven’t heard otherwise from our staff prior to the trip departure.

Time Commitment

Trips start with the pre-trip meetings.
Participants are expected to stay for the whole extension of the trip are not allowed either to come after or leave earlier of any trip. Participants are also expected to collaborate in the gear cleaning when trips arrive (30 to 45 minutes).

Behavior

The Outdoor Recreation program staff makes every effort to provide you with a positive and learning experience. You will assume the responsibility for many decisions affecting yourself and other participants during the activity, however, trip leaders have final authority and will not hesitate to dismiss those whose conduct is detrimental to themselves, the group or the activity site.

Leave No Trace

Whether on a wilderness expedition or day trip, we will be particularly aware of how our travel and camping methods impact the land in which we explore.  We will live by the Leave No Trace (LNT) philosophy, “Take nothing but pictures, kill nothing but time.” All trash will be carried out, including leftover food.  Our goal will be to leave our campsites better than we found them.  Site-specific LNT principles will be covered on pre-trip meeting and trip.

Drugs, Alcohol, and Firearms

University policy does not allow during the trip the use of alcohol, illegal substances and/or smoking (or use of tobacco products). It is prohibited to carry firearms during trips.

Any participant found breaking this policy will be removed from the trip at the participant’s expense.  Individuals using alcohol or illegal substances will be subject to action by law enforcement or University Student Conduct Officer.